This Privacy Policy describes the policies of With Cadence, UK on the collection, use and disclosure of your information that we collect when you use our website ( https://withcadence.com ). (the “Site”). By accessing or using the Site, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Site.

We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Site. The revised Policy will be effective 180 days from when the revised Policy is posted in the Site and your continued access or use of the Site after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

Additionally, this Privacy Policy also describes our processing practices with our third party services providers, PeopleKeys® and Motivational Maps® (see: Section 4)


1. Information We Collect:

When you visit the Site, we automatically collect certain information about your device, including information about your web browser (type and version), IP address, time zones and location, and some of the cookies that are installed on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically-collected information as “Technical Data”.

When we talk about “Personal Information/Data” in this Privacy Policy, we are talking about Technical data as well as your personal Identity & Contact Data outlined below:

Identity Data may include: Title, first name, middle name, maiden name, last name. Contact Data may include: Email address, telephone number and any other data given to us voluntarily shared you.

If you fill out a contact or request form on our Site we will collect and process the following identity and contact information about you:

– First and Last Name
– Email
– Your company name
– Your email address

We do not collect any sensitive data including details about your ethnicity, race, religious beliefs, trade union membership, sexual practices or orientation, political views, biometrics health or any medical information. We also do not collect any information about past or current criminal convictions and offences (including driving offences).


2. How We Use Your Information:

We use the Technical Data that we collect to help us screen for potential risk and fraud (in particular, your IP address), and more generally to improve and optimise the Site. For example, by generating analytics about how our visitors and our clients browse and interact with the Site, and to assess the success of any marketing and advertising campaigns

We will use the information that we collect about you for the following purposes:

– Marketing/ Promotional
– Testimonials
– Customer feedback collection
– Enforce T&C
– Support
– Administration info
– Manage client orders
– Site protection

If we want to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which grant consent unless we are required to do otherwise by law.


3. How We Share Your Information:

We will not transfer your personal information to any third party without seeking your consent, except in limited circumstances as described below:

Analytics

We require Google Analytics to use the personal information we transfer to them only for the purpose for which it was transferred and not to retain it for longer than is required for fulfilling the said purpose.

For full details please refer to Google’s Privacy Policy.
Additionally, you can also view Google’s Terms of Service.

We may also disclose your personal information for the following: (1) to comply with applicable law, regulation, court order or other legal process; (2) to enforce your agreements with us, including this Privacy Policy; or (3) to respond to claims that your use of the Service violates any third-party rights. If the Site or our company is merged or acquired with another company, your information will be one of the assets that is transferred to the new owners.

Cookies

If you leave a comment or fill out a form on our Site you may opt in to saving your full name, email address and company name in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment or fill out another form. These cookies will last for 2 years.

- “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org.
- “Log files” track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.
- “Web beacons,” “tags,” and “pixels” are electronic files used to record information about how you browse the Site.

To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy

We use Mailerlite to create the forms featured on our Site as well as for the purposes of any automated workflows we need. We recommend you view Mailerlite’s Privacy Policy


4. Processing of Data:

For the purposes of processing and completing online DISC and Motivational Maps profiling, With Cadence is the Processor of data. If you request a service from us you will be asked to provide us with your full name, appropriate email addresses and your company name and address. In addition, we require the name and email address of your candidate or employee. These are essential in order for us to be able to provide our products and service to you.

We do not approach any candidates or employees without their consent, for which, you will be asked to gain their consent and provide this to us via a request form for processing. We may also ask you to provide us with a relevant job description in order to carry out some of our services. We ask that you do not provide us with a candidate’s CV unless express permission has been given, in writing, by the candidate.

If you do not provide us with the personal information we require within the timeframe needed we will be unable to carry out the service.

Motivational® Maps are the controllers of data. The system used by With Cadence is provided by Motivational Maps®. For further information, we recommend you view Motivational Maps Privacy Policy.

The DISC Profiling Evaluation system provided to With Cadence is hosted by PeopleKeys®, who are based in the USA. If you have any enquiries regarding your or your candidate’s or employee’s personal data, they should be directed to: compliance@peoplekeys.com

Peoplekeys® USA are the controllers of data and we recommend you view Peoplekeys Privacy Policy

5. Retention Of Your Information:

We will retain your personal information with us for 90 days to 2 years after users terminate their accounts or for as long as we need it to fulfill the purposes for which it was collected as detailed in this Privacy Policy. We may need to retain certain information for longer periods such as record-keeping / reporting in accordance with applicable law or for other legitimate reasons like enforcement of legal rights, fraud prevention, etc. Residual anonymous information and aggregate information, neither of which identifies you (directly or indirectly), may be stored indefinitely.


6. Your Rights:

Access – You have the right to request access your personal data.
Rectification – You have the right to request that we correct any information you believe is inaccurate.
Erasure – You have the right to request that we erase your personal data.
Restrict processing – You have the right to request that we restrict the processing of your personal data.
Object to processing – You have the right to object to our processing of your personal data.
Data portability – You have the right to request that we transfer collected data to another organisation or directly to you.

If you make a request, we have one month to respond to you from the date of your request. You will not have to pay a fee to access your personal data or exercise your rights. However, if we deem a request is excessive, repetitive in character or manifestly unfounded we will charge a reasonable administration fee.

For further information on the Data Protection Act 2018 you can also visit the Information Commissioner’s Office

7. Security

The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorised alteration of your information under our control. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.

8. Third Party Links & Use Of Your Information

Our Site may contain links to third-party websites, plug-ins and applications that are not operated by us. Clicking on these such links may allow third parties to collect and share your data. We strongly advise you to review the privacy policy of every site you visit. We have made efforts to direct you to our relevant third party Privacy Policies. However, we have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

9. Changes

We may update this privacy policy on occasion in order to reflect changes to our business practices and services. Additionally, we may update for other operational, legal or regulatory reasons.

10. Contact us

If you have any queries or concerns about the processing of your information that is available with us, you may email us at: hello@withcadence.com We will address your concerns in accordance with applicable law

Last updated: 21st August 2023